Everything your event business needs

Create and manage inquiries, confirmed bookings, event dates, venues, time slots, event types, and customer details in one place.

• Store event-specific details: package names, advance amounts, discounts, venues, setup/arrival times, and operational notes.
• Track bookings through every stage: Inquiry, Pending, Confirmed, Completed, or Cancelled.
• Custom vendor-type fields let photographers, bands, salons, and planners save unique booking data.

View bookings by calendar, month list, date, event type, slot, and status. Easily track upcoming and past events.

• Color-coded calendar grid displays confirmed events, inquiries, and pending bookings clearly.
• Prevents scheduling conflicts and double-bookings with instant date availability checks.
• Responsive calendar view accessible from desktop and mobile for on-the-go schedule management.

Track package values, advance payments, collected payments, and outstanding balances for each booking.

• Record advance payments and partial payments as verified ledger entries during booking creation.
• Automatic calculations show outstanding balance sums against overall package costs.
• Status indicators clearly flag UNPAID, PARTIAL, or fully PAID bookings at a glance.

Create downloadable professional invoices with editable business name, dynamic line items, additional charges, payment summary, and optional one-time logo upload.

• Editable business name, phone, email, and address fields for each invoice for flexible billing.
• Add dynamic line items: main package, LED wall, transport fees, extra hours, and custom services.
• Generate and download print-ready PDF invoices instantly. Optional logo upload stays private — never stored on servers.

Send automated WhatsApp reminders for upcoming events, schedules, and vendor operations. Optional paid add-on feature.

• Configure reminder timing: 1 to 5 days before each event.
• Automated daily event summaries delivered directly to your WhatsApp number each morning.
• Reminder send history logs with status, recipient phone, event count, and message preview.

Give staff or performers limited access to event schedules while hiding sensitive client, payment, and business details.

• Assign staff members to specific bookings with role, arrival time, and operational notes.
• Staff login shows only safe event schedule data: venue, date, time, and assignment role.
• Prevents duplicate assignments across overlapping events on the same date.

Visualize your business metrics with monthly revenue charts, collection efficiency, and event-type breakdowns.

• Monthly revenue performance bar charts show trends over the last 6 months.
• Revenue breakdown by event type (Weddings, Concerts, Corporate, Homecomings).
• Outstanding balance summary warns of uncollected payments across active bookings.

Open EventFlow Pro on any mobile browser and add it to your home screen. No Play Store or App Store download required.

• Android: Open Chrome → 3 dots menu → Add to Home screen.
• iPhone: Open Safari → Share button → Add to Home Screen.
• Full-screen installable PWA experience with home screen icon and native-like feel.

Choose dark mode, light mode, or system mode, and select from 15 accent colors to personalize your workspace.

• Dark, Light, and System appearance modes with instant flash-free switching.
• 15 accent colors: Rose, Red, Orange, Amber, Green, Emerald, Teal, Cyan, Sky, Blue, Indigo, Violet, Purple, Pink, and Slate.
• Theme preferences sync across devices via your profile — resets beautifully to defaults.

Super admins can manage multiple vendor accounts, subscriptions, trials, access status, and business workspaces from one platform.

• Full platform-level control: approve vendors, set trial dates, manage subscription status.
• Admin billing controls: bump payment due dates and reactivate accounts manually.
• Vendor approval pipeline with review, approve, or reject workflows for platform quality.

Separate access for platform admins, business owners, managers, and staff keeps sensitive data protected across all roles.

• Instantly locks data updates if subscription status is INACTIVE — read-only mode stays active.
• Comprehensive Row Level Security (RLS) policies prevent cross-tenant data leakage.
• VENDOR_MEMBER role cannot view financial data, invoices, or client contact details.